Exhibit & Sponsorship Options
WEEC 2017 offers a tremendous opportunity to market to one of the largest international gatherings of researchers, educators, and professionals in the field of environmental education.
Over 1,000 researchers, educators, students, NGO, industry leaders and media from around the world are expected to attend.
Increase your visibility and organization’s profile by becoming a Sponsor and/or Exhibitor at this outstanding Congress.
Please see below for background information on the event, exhibit pricing, and other sponsorship options.
Background Information
- About the Congress
- Local Organizing Committee
- Socio-Scientific Committee
- Program at a Glance
- Congress Themes
- About Vancouver
Past Event Information
Attendance numbers at past WEEC editions
| Year | Venue | Attendance | Year | Venue | Attendance |
| 2017 | Vancouver, Canada | 800 exp. | 2007 | Durban, South Africa | 3,000 |
| 2015 | Gothenburg, Sweden | 800 | 2005 | Torino, Italy | 3,500 |
| 2013 | Marrakech, Morocco | 2,400 | 2004 | Rio de Janeiro, Brazil | 2,000 |
| 2011 | Brisbane, Australia | 1,500 | 2003 | Espinho, Portugal | 350 |
| 2009 | Montreal, Canada | 2,200 |
Country statistics at WEEC 2015
Out of the 73 countries represented at WEEC 2015 in Gothenburg, Sweden, the following were the top 10:
- Sweden
- Australia
- Canada
- Brazil
- United Kingdom
- United States
- Spain
- Italy
- Mexico
- Taiwan
- Canadian Wildlife Federation
- Federation for the Environmental Education
- Fondation EJBL Foundation
- Fondation Mohammed VI pour la Protection de l'Environnement
- Formato Verde
- Green Gothenburg
- Greenpeace
- Hydro Quebec
- Sustainability and Education Policy Network
- Taylor & Francis / Routledge
- United Nations Environment Programme
- UNESCO
Interested in Exhibiting?
The exhibition is a vital part of WEEC 2017. Every effort will be made to ensure that all exhibitors receive prime exposure and direct marketing opportunities with delegates. Efforts include but are not limited to:
- Tables set up for exhibitors in the Welcome Reception Ballroom on the first evening of the Congress
- Exhibit Area located just outside of the session rooms, on the passage of every delegate
- Morning coffee breaks located in the Exhibit Area on all Congress days
Exhibit Options
| Regular | Publishers | NGOs & Non-profits | |
| Rate, per booth | CAD 2,500 before March 9, 2017 CAD 3,500 after March 9, 2017 |
CAD 1,500 | CAD 500 |
| Description | Regular 100-sq-ft space | Special rate for journal publishers | Special rate for NGOs & non-profits |
Included with each exhibit purchase:
- One carpeted exhibit space (100 sq ft / 9 m2 for regular spaces; 8 ft x 6 ft for NGO/Non-profit spaces)
- One table, two chairs, wastebasket (electricity not included)
- Panel with organization name
- Listing with logo, web link and 50-word biography on website and onsite program
- One (1) complimentary Congress registration, incl. Congress material and access to Congress sessions (complimentary for "Regular" booth purchases only)
- One (1) complimentary exhibit staff badge, access to Exhibit Area only
- Option to purchase one (1) extra Congress registration at 50% off, incl. Congress material and access to Congress sessions (50% of the full Delegate rate)
- Option to purchase four (4) extra exhibit staff badges at CAD 200 per badge, access to Exhibit Area only
Level sponsors have first choice in selecting booth location, followed by exhibitors on a “first-paid, first-served” basis. No exhibitor may sublet or share with another exhibitor.
Exhibit Hours
- Saturday, September 9: 10:30 – 19:00 (incl. Welcome Reception)
- Sunday, September 10: 10:00 – 18:30
(Subject to change)
Interested in more visibility? Keep reading below.
Ready to order? Right-click here to download the Order Form.
Interested in more Visibility?
The Congress offers several opportunities for your organization to support a Plenary or Parallel (Poster) Session in the Scientific Program.
Support includes acknowledgement on the Congress website, in the Onsite Program, and on any Congress schedule when relevant. It also includes your logo on screen and verbal acknowledgement by the moderator at the beginning and end of the session.
| Parallel Sessions (Roundtable/Poster) | CAD 2,000 each | |||
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| Plenary Sessions | CAD 10,000 each | |||
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Onsite Program Advertising
| Full-Page Ad | CAD 1,000 |
| Inside Front Cover (Exclusive) | CAD 3,000 |
Sponsor will be responsible for providing the advertisement in high-resolution, print-ready format as per specifications to be communicated by the Congress Secretariat.
Digital Advertising
| Enhanced Exhibitor Listing | CAD 800 |
| Banner Ad on Congress Website, per month | CAD 1,000 |
| Banner Ad in pre-Congress E-Blast 1 | CAD 1,000 |
| Banner Ad in Final Registration Confirmation (Exclusive) 2 | CAD 2,000 |
| Banner ad in daily Congress E-News 3
Saturday, Sept. 9 - Exclusive |
CAD 2,000 each |
1 The Congress Secretariat will send e-blasts to interested parties on a regular basis prior to the event to update on newest developments about the Congress. Your custom banner will be displayed in the body of the e-blast.
2 All confirmed delegates will receive a final confirmation email a few days before the Congress, with valuable information such as Venue address, Registration Desk hours, etc. Your custom banner will be displayed in the body of the email.
3 Every morning (Saturday - Sunday - Tuesday - Wednesday), the Congress Secretariat will provide delegates with an email update highlighting the best sessions and presentations scheduled for that day. It will also include any session or room changes to make sure delegates always have the most up-to-date information. Your custom banner will be displayed in the body of the email.
Sponsor will be responsible for providing the banner ad as per specifications to be communicated by the Congress Secretariat.
Choose from a variety of marketing items to increase your exposure and visibility.
| Delegate Bag Item | CAD 1,500 each |
A marketing item of your choice will be included in each delegate bag and after being used at the Conference, will be carried away to many different countries. Production and shipping costs are the responsibility of the Sponsor. The item could be:
As the sponsor of this Delegate Bag Item, you will:
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| Volunteer Shirts (Exclusive) | CAD 2,000 |
| Volunteers are important to the success of the Congress. Over 20 staff and volunteers are necessary to ensure it runs smoothly. These individuals wear shirts for clear identification, constantly providing assistance, and making the attendees feel welcome.
As the exclusive sponsor of the Volunteer Shirts, you will:
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| Delegate Help Desk (Exclusive) | CAD 3,000 |
| The Delegate Help Desk will be located within the registration area at the Convention Centre. Staff will be available to assist delegates with any questions they may have regarding the Congress, the Scientific Program, or Vancouver.
As the exclusive sponsor of the Delegate Help Desk, you will:
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| Coffee Breaks (8 available) | CAD 3,000 each |
| Networking opportunities are among the most important reasons the delegates attend the Congress. Each day, the Congress will provide snacks and refreshments during the morning coffee breaks, served in the Exhibit Area for all attendees free of charge.
As the sponsor of one of the Coffee Breaks, you will:
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| Charging Station & Lounge (Exclusive) | CAD 5,000 |
| A Charging Station & Lounge will allow attendees to power up their mobile phones, tablets, laptops, and other electronic devices for free, while providing a comfortable seating area to conduct meetings, check emails or simply to study the Congress program. It will be in high demand and can be placed in the Exhibit Area near your booth.
As the exclusive sponsor of the Charging Station & Lounge, you will:
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| Faculty & Sponsor Reception (Exclusive) | SOLD |
| The 'by-invitation-only' Faculty & Sponsor Reception will take place on the evening of Tuesday, September 12. Plenary speakers, major sponsors and local committee members will be invited to this event, providing them with a unique opportunity to mix and mingle during their busy Congress schedule.
As the exclusive sponsor of the Faculty & Sponsor Reception, you will:
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| Hotel Key Card Branding (3 available) | CAD 7,500 per hotel |
| Several hotels contracted by the Congress Secretariat offer the opportunity to custom brand their hotel key cards. This is a unique opportunity to put your branding in the hands of most delegates.
Please note that the sponsorship price does not include the production of the key cards. Please contact the Conference Secretariat for further information on this option. |
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| USB Memory Stick of Abstracts (Exclusive) | CAD 7,500 |
| Each registered delegate will receive a USB memory stick with the collection of all abstracts submitted and accepted for presentation at the Congress. It will be handed out when the delegates pick up their registration package.
As the exclusive sponsor of the USB Memory Stick of Abstracts, you will:
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| Luncheons (4 available) | CAD 7,500 each |
| Each day, the Congress will provide lunch to all attendees free of charge. Lunch will be served in the Exhibit Area.
As the sponsor of one of the Luncheons, you will:
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| Welcome Reception (Exclusive) | SOLD |
| The Welcome Reception will take place on Saturday, September 9 in the Ballroom. Exhibitors will be provided with a table to display literature. The Reception will provide delegates, speakers, sponsors and exhibitors with the opportunity to mix and mingle while enjoying refreshments.
As the exclusive sponsor of the Welcome Reception, you will:
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| Wireless Internet (Exclusive) | CAD 10,000 |
| Wireless internet will be available throughout the venue at no charge allowing delegates to use the Congress Mobile App to view the scientific program, access abstracts, or connect with other delegates and colleagues.
As the exclusive sponsor of the Wireless Internet, you will:
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| Monday Plenary Session & Congress Dinner (Exclusive) | CAD 15,000 |
| The Congress Dinner will take place on the evening of Monday, September 11 following that evening's Plenary Session. All delegates are invited to attend this event at a nominal charge and nearly 70% of Congress delegates attend the dinner.
As the exclusive sponsor of the Congress Dinner, you will:
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| Delegate Bags (Exclusive) | CAD 15,000 |
| All registered delegates will receive a delegate bag with the Congress materials such as the Onsite Program, USB memory stick of abstracts, sponsor information, etc. Congress bags can often be seen years after an event, all around the Globe. So will your logo...
As the exclusive sponsor of the Delegate Bags, you will:
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| Onsite Mobile App (Exclusive) | CAD 15,000 |
| The Onsite Mobile Application will be available free of charge for most iOS and Android mobile devices. The mobile app will include the full scientific program, the exhibit floorplan including exhibitor biographies and general Congress, venue and local information. Timely updates about any onsite program changes or important announcements will be sent through the app via notification alerts.
As the exclusive sponsor of the Onsite Mobile App, you will:
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To reach a sponsorship level, simply pick "a-la-carte" items from the options above (exhibit items as well as program, advertising or marketing items) and total their costs.
Upon reaching one of the amounts mentioned below, you will unlock the benefits associated with the respective sponsorship level, in addition to the specific benefits associated with each "a-la-carte" items you will have chosen.
Our experienced Sponsorship and Exhibits Sales Manager will work closely with you to customize the best package to achieve your specific organization's goals.
| Gold CAD 20,000 |
Silver CAD 15,000 |
Bronze CAD 10,000 |
Academic Partner * CAD 3,500 |
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| Acknowledgement as Sponsor on website (with web link), onsite program, and onsite signage | ✓ | ✓ | ✓ | ✓ |
| Complimentary Full Congress Registrations | 4 | 3 | 2 | 1 |
| Complimentary Invitations to Congress Dinner | 4 | 3 | 2 | 1 |
| Complimentary Exhibit Booths | 2 | 1 | 1 | 1 |
* Sponsorship Level only available to academic institutions.
Contact
Please contact our dedicated Sponsorship and Exhibit Sales Manager to discuss the various items and pricing options. When ready, please download, complete, and email us your Order Form (right-click here to download).
Ms. Cali (Carine) Vindeirinho
Senior Sponsorship and Exhibit Sales Manager
WEEC2017-Sponsorship at icsevents.com
Tel: +1-604-681-2153 x 138
Direct: +1-604-639-3919
Fax: +1-604-681-1049
Congress Secretariat:
International Conference Services Ltd. (ICS)
Suite 300, 1201 West Pender Street
Vancouver, BC, V6E 2V2
Canada
Accommodation
The Congress Secretariat (International Conference Services, Ltd.) is the official housing bureau for WEEC 2017 and will offer assistance with the coordination of housing requirements for the Congress. Discounted room rates have been negotiated for delegates and groups. All sponsors and exhibitors are asked to support the Congress by booking accommodations via the official Housing Bureau. Priority selection of hotel rooms will be granted to sponsors.
The Congress Secretariat retains the right to downgrade sponsorship levels if sponsors do not book through the official Housing Bureau. Accommodation booking is available through the Congress website.